Osbaston Parish Council

Annual Parish Council Meeting

13 May 2024

 All Members of Osbaston Parish Council are hereby summoned to attend the Annual Parish Council Meeting on Monday 13^th May 2024 starting at 7:15pm at Elohim Community Church, Newbold Road Barlestone, CV13 0DZ for the purpose of transacting the business shown below

AGENDA

PUBLIC PARTICIPATION

To receive questions and comments from the public on items on the agenda

1. ELECTION OF CHAIRMAN
   1. To receive nominations and to elect the position of Chairman

2. ELECTION OF VICE CHAIR
   1. To receive nominations and to elect the position of Vice Chairman

3. APOLOGIES
   1. To receive apologies for absence and to consider whether to approve reasons given

4. DECLARATIONS OF INTEREST PECUNIARY AND NON-PECUNIARY
   1. To receive declarations of interest both personal and prejudicial on items on the agenda and to consider requests for dispensations

5. PREVIOUS MINUTES
   1. To consider the adoption of the minutes from the Parish Council’s Extraordinary Meeting held on 22^nd April 2024

6. BOROUGH AND COUNTY COUNCILLOR REPORTS
   1. To note reports from Borough Councillor Bill Crooks
   2. To note reports from County Councillor Bertie Harrison Rushton

7. ADOPTION OF COUNCIL POLICIES AND GOVERNING DOCUMENTS
   1. To consider the re-adoption of the following documents and policies
      1. Standing Orders
      2. Financial Regulations
      3. Model Publication Scheme
      4. Council Risk Assessment
      5. Planning policy
      6. Grant and Donations Policy
      7. Training and Development Policy
      8. Model Publication Scheme
      9. Subject Access Request Policy
      10. Data Protection Policy
      11. Biodiversity Statement
      12. Data Breach Policy
      13. Freedom of Information Policy
      14. Data Protection Policy
      15. Councillor Co-option Policy

1. 2. To consider the adoption of the following draft policies
      1. Record Management and Retention of Documents Policy
      2. Dispensation Procedure & Request Form
      3. Internal Control Policy
      4. Risk Management Scheme
      5. Equality and Diversity Policy
      6. Filming of Parish Council Meetings

8. READOPTION OF COUNCIL’S ASSET REGISTER
   1. To consider the re-adoption of the Council’s Asset Register for 2024-2025

9. SCHEDULE OF PARISH COUNCIL MEETINGS
   1. To discuss the schedule of Parish Council meetings for 2024/2025

10. REPRESENTATION ON EXTERNAL COMMITTEES
    1. To receive nominations and election of member(s) to external committees

11. COUNCILLOR VACANCY
    1. To consider applications to the vacancy of Parish Councillor for Osbaston ward

12. ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN 2022/23
    1. To consider approving the Annual Governance Statement for financial year 2023-24
    2. To consider approving the Accounting Statements for financial year 2023-2024
    3. To note the Annual Internal Audit Report for financial year 2023-2024
    4. To consider approving the Certificate of Exemption for financial year 2023-2024
    5. To consider approving the explanation of variances for financial year 2023-2024
    6. To consider approving the breakdown of reserves held for financial year 2023-2024
    7. To consider approving the bank reconciliation for financial year 2023-2024
    8. To note the dates for the notice of public rights and publication of the Annual Governance and Accountability Return for financial year 2023-24

13. FINANCE
    1. To review and approve bank statements, financial statement and bank reconciliation for March - April 2024
    2. To consider the draft payment list requiring Council authorisation

14. PLANNING
    1. To consider any planning applications received since issuing of the agenda

15. CLERK AND MEMBER’S REPORTS
    1. To receive reports or updates from Councillors that may be of interest to the Parish Council

Signed:  Dated: 8^th May 2024

Osbaston Parish Clerk, 10 Little Mill Close, Barlestone, CV13 0HW, Tel: 01455 699618